The general scheme for discussing an idea is described below. No one has formally fixed this scheme anywhere, and its description is based on the author's experience, which, although extensive, is subjective. Therefore, the details may vary in each case.
So, someone pitches an idea that requires a fundraising somewhere on Discord (maybe on other places as well: Telegram, Reddit, but a productive initial discussion still takes place on Discord). The discussion is conducted most often in the #general and #votes-and-funding-discussions channels, but this is not necessary, discussions are also possible in more specialized channels.
If the initial discussion by active Discord members does not indicate that the idea is irrelevant, a vote draft is created (most often by one of the moderators, or members higher in the Discord hierarchy, but not necessarily) for a future vote, which indicates all the essential parameters of the idea and the necessary funding, and this draft is discussed in #votes-and-funding-discussions channel. Sometimes, as a result of the discussion, voting does not start, when already at this stage it is revealed that the majority will vote against.
The final text of the vote is put up for voting to the #votes channel. Voting usually lasts 24 hours; for votes of significant importance, the time is extended.
If the vote is deemed successful, a new post is created in the #funding-pools channel, indicating the purpose of the collection, the accounting details (Kas address or addresses, also addresses for other coins/currencies if applicable — which are anyway usually spent to market buy Kaspa ASAP), the duration of the collection and the expected course of action in case the amount collected does not reach the desired threshold before the end of the collection period.
Moreover, sometimes the collection is announced directly, bypassing the voting stage, if the funding needed is small, and the initial discussion showed sufficient community interest in the implementation of the idea for which funds are collected.
In most cases, the fund for the idea implementation is collected to a new address in the unified Kaspa public development fund. This fund is technically a 2/4 multisig wallet controlled by Community Treasurers: @demisrael, @msutton, @The SheepCat and @Tim (they have the according role in Discord). They were elected to be the wallet Treasurers by the Discord vote. Separate addresses in this wallet are used to make it easier to control the collection process.
On the occasion of the collection of a particularly large fund of 100 000 000 Kas (to finance the rewriting of Kaspa code into Rust programming language), a separate wallet was also created, it was a multisig 3/6 wallet also controlled by a certain members of the community: a Rust Committee members, also elected by voting in Discord. The next large fund, of 70M Kaspa, intended to finance the implementation of the DagKnight protocol, was decided to be stored in the same wallet controlled by the same committee but at a different address (for technical reasons, in December 2022, committee members had to recreate the wallet and transfer the coins of the Rust fund from an old wallet to a new one).
The release of funds, either partial or total, is carried out as the developer or a group of developers implementing the funded idea reaches the milestones predetermined either in the voting post or in the document(s) attached to it.
Sometimes coins have to be withdrawn from the wallet in advance, before any milestones are reached, if this is due to the specifics of the task (for example, listing on an exchange requires that financing is at least partially done upfront).
In some cases, a part of the fund may be given out to the developer(s) earlier at their request, if it is considered reasonable by the managers of the corresponding wallet.
Once the coins are released from the fund, they are at the disposal of the developer or development team, and their further fate cannot, should not, and will not be tracked by wallet managers. Everyone's free to track their movement by means of Kaspa explorer though.